Employment Opportunity: Accounts Payable

Employment Opportunity: Accounts Payable

Hart Public Schools


Job Duties:

  • Set up and maintain vendors in software program

  • Obtain and track W-9’s to make sure all data stays current

  • Manage monthly utility charges and process payments

  • Prepare monthly report for the Board of Education

  • Review vendor statements and open encumbrances

  • Work directly with building secretaries to manage purchase orders, bulk supply orders, accurate ledger account numbers and more

  • Enter requisitions and help manage the use of the correct grant codes

  • Assist with audits, reimbursements, accounts payable computer program and organizing bulk orders

  • Submit and file purchase orders

  • Issue Tax Exempt Certificates

  • Prepare, distribute and submit yearly 1099’s

  • Manage all volunteer clearance – obtain and file: IChat, OTIS and MSPSOR on all volunteers, chaperones, etc.

  • Create and manage the ID Badges for all employees, coaches, or other school personnel with approved building access

  • Collect and deposit payments to the bank

  • Assist Food Service with end of month reports, deposit records and paying bills

  • And other duties as assigned


  • Dependability, cleanliness, and willingness to follow instructions

  • Strong organizational, filing and leadership skills

  • Fluency in Google Software (Docs, Sheets, Forms, etc.)

  • Excellent verbal, written and telephone skills

  • Willingness to work together as a team

  • Strong ability to maintain confidentiality


Criminal Records Check: By law, the selected applicant is required to complete a criminal records check. This will be at the prospective employee’s expense and kept on file at the Central Business Office.

Estimated Starting Date:  January 3, 2023

Reports to:  Director of Business Services

Salary:  $18 per hour

Schedule: Monday-Friday, 8 a.m. to 4:30 p.m.

Applicants are to send a letter of interest and resume’, including references to:  Hart Public Schools,

Human Resources, 301 W. Johnson Street, Hart, MI  49420 or by email to:jilltanis@hart.k12.mi.us.

Deadline for applying: November 29th, 2022. (Please visit our website for complete posting at: hartschools.net).

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