Employment: Parish Adminstrative Assistant

Parish Administrative Assistant

Position Description

Reports to: Pastor

Employment Type: Part-Time / 24 hrs. (Not to exceed 30 hours per week)

Office Hours: 9:00 am to 3:00 pm, Monday through Thursday

Benefits: 24 hours of accumulated PTO, Paid Federal Holidays

Position Summary:

The Parish Administrative Assistant provides administrative and clerical support to the Pastor, staff, council, volunteers, and congregation. This position is responsible for maintaining parish records, preparing publications both printed and website updates, coordinating communications, and ensuring the efficient operation of the parish office.

Primary Essential Duties:

• Prepare and print weekly worship bulletins, update church calendars – both website and printed newsletter
• Maintain parish directory and sacramental/membership records and prepare certificates (baptism, confirmations, marriages, deaths, transfers).
• Draft correspondence, photocopy/distribute documents, and respond to information requests
• Record and distribute minutes of annual parish meeting, collect/print annual reports; maintain council records and other weekly parish recordkeeping tasks
• Greet visitors, answer telephone calls, and manage office communications
• Monitor and order routine parish supplies and support event logistics as required
• Perform additional administrative duties as assigned by the Pastor and council leadership
• Back-up accounting functions, as needed

Education Requirements:

• High school diploma required; additional education preferred

Experience Required:

• 1-2 years of office, administrative and recordkeeping experience preferred
• Proficiency with Microsoft Software, specifically Word, Excel, and Publisher (or similar publishing software), Group/Constant Contract email, and document/database management
• QuickBooks or Quicken Software (preferred, but not necessary)
• Strong written and verbal communication with attention to detail
• Accuracy in taking minutes of meetings, notes, telephone, and document preparation

Professional and Personal Skills:

• Welcoming and professional demeanor
• Ability to work collaboratively with parish staff, volunteers, and congregation
• Ability to work independently with a high level of strict confidentiality
• Typing and proofreading proficiency
• Ability to learn parish proprietary software
• Strong organizational and time management skills
• Basic knowledge of church practices
• Familiarity with social media platforms and website management or a willingness to learn

Additional Information:

Casual business attire, dependability, and promptness is expected. This is a general description of the role of Parish Administrative Assistant and an overview of the work to be performed. Duties and responsibilities may be modified or assigned as needed by The Pastor, Associate Pastor and Church Leadership.

Resumes and with hourly wage expectations may be emailed to emanuellutheranludington@gmail.com, dropped off at the office during office hours or through the office mail slot to the right of the office door.

This is a paid posting. Published until Aug. 4, 2026