Employment: Accounts Payable Specialist

Ludington Area School District is seeking a qualified professional to serve as its Central Business Office Accounts Payable Specialist.

This is a full-time, 12-month position within Business Services/Central Administration and reports to the Director of Business Services.

The Accounts Payable Specialist plays a key role in the district’s financial and administrative operations. The position manages accounts payable processes, coordinates business office workflows and serves as a primary point of contact for the central administration office.

Responsibilities include:

• Verifying, coding, processing and reconciling district invoices, claims and expense reports.

• Reviewing purchase orders, expense reports and receiving documents to ensure compliance with district policies and state accounting requirements.

• Maintaining the district’s vendor database, including W-9 documentation and 1099 processing, and communicating with vendors regarding payments and account questions.

• Preparing, reviewing and posting journal entries related to accounts payable and general ledger activity.

• Administering the district’s credit card and purchasing card programs, including documentation, authorization tracking and monthly reconciliation.

• Reconciling cash receipts and internal district funds, verifying building-level deposits and processing electronic and physical bank deposits.

• Serving as the first point of contact for visitors to the central administration office and directing guests, parents, vendors and staff to the appropriate departments.

• Answering, screening and routing incoming telephone calls.

• Receiving, sorting and distributing central office mail, packages and deliveries.

• Using and helping manage the district’s financial software systems, troubleshooting errors and improving digital workflows.

• Providing backup and collaborative support for payroll administration, benefits documentation and other central office functions as needed.

• Maintaining working knowledge of the Michigan Public School Accounting Manual, Bulletin 1022, to ensure proper account coding and regulatory compliance.
Qualifications include a minimum of an associate degree in accounting, finance, business administration or a closely related field. A bachelor’s degree is preferred.

Candidates should have experience in corporate accounting, accounts payable or public-sector or school finance operations. Advanced proficiency with automated ERP systems, financial databases and spreadsheet software, including advanced Excel or Google Sheets functions, is also required.

The successful candidate must demonstrate discretion and integrity when working with confidential labor, legal and financial information; strong analytical and problem-solving abilities; and clear, professional communication skills when working with vendors, administrators and board members.

To apply, candidates must submit a single PDF containing a formally written cover letter and professional resume by email to jobs@lasd.net.

Ludington Area School District is an Equal Opportunity Employer.

This is a paid posting. Published until Sept. 25, 2026