Employment Opportunity: Financial and HR Coordinator

Employment Opportunity: Financial and HR Coordinator

Oceana County

       County Administrator’s Office

Full time; exempt; benefitted position

POSITION DESCRIPTION: Under the general direction of the County Administrator, assists in performing accounting, budgeting, financial management, grants management, human resources, and benefits administration functions.  Acts as a liaison between the County Administrator and various stakeholders, including elected and appointed official, employees, and the public.  

POSTED DATE: April 19, 2023

APPLICATION DEADLINE: Posted until filled; applications evaluated as received

POSITION AVAILABILITY: Immediate

CURRENT SALARY: 35 hours per week; $28.1662 – $36.4509 per hour DOQE

ESSENTIAL DUTIES AND RESPONSIBILITIES

Financial Management:

  • Assists and coordinates accounts payable, accounts receivable, fixed assets, and purchasing functions including compliance with internal financial and audit controls.  Works to ensure all county courts and departments follow the same protocols.
  • Assists with the balancing of accounts payables and claims report(s) to be approved by the Board. 
  • Works with the County Administrator and department heads to analyze budget proposals and directly assists with preparation of the annual general fund budget and special revenue budgets where appropriate.  
  • Facilitates regularly scheduled committee and board meetings during the absence of the County Administrator.
  • Regularly monitors department and agency budgets for over budget situations and when appropriate takes corrective action. Prepare periodic journal entries as necessary for county financial reporting.
  • Assists with the annual preparation of the county audit and other state-mandated financial reporting requirements.
  • With regards to purchasing, assists departments in achieving the highest level of cost savings for the county including participation in MiDeal, part of the State Purchasing Contract; monitors credit card policy to assure internal controls are sufficient to meet auditing standards.
  • Monitors, reconciles, and reports on a variety of grants.
  • Complete special projects and other tasks as they are assigned including policy development, routine office tasks, and coordinating the work of the Administrative Assistant.

Human Resources:

  • Assists with postings and advertisements for hiring new employees.  Processes all paperwork regarding verification of employment and separation of employment. Coordinates pre-employment physicals.
  • Prepare and maintain personnel files for all county employees including the protection of confidential information.
  • Assists with maintaining the county’s job classification and salary system and makes recommendations on the assignment of pay for new positions.
  • Assists with writing or updating personnel policies.
  • Administers the county’s benefits program (i.e., health, life, dental, etc.).
  • Complete state-mandated pension and OPEB reporting requirements.
  • Conduct research regarding wages, fringe benefits, and general labor relation practices.  
  • Assists the County Administrator with information needed to work with the county’s labor counsel and the preparation of data for the collective bargaining process.
  • Provides advice and direction to elected and appointed department heads, and their respective employees, regarding a variety of personnel matters.

Minimum Qualifications: 

Education:

  • A Bachelor’s Degree in accounting, human resources, public administration, management, accounting or equivalent combination of education and work experience.  

Experience:

  • At least three years of demonstrated evidence of strong accounting, human resources, benefits administration, and professional experience working with a diverse population of stakeholders both inside and outside of the organization.

All interested parties should submit cover letter and resume, with references, 

to the following address:

Oceana County Administrator’s Office

Attn:  Tracy Byard

100 S. State Street

Suite M-4

Hart, MI 49420

Or to countyadmin@oceana.mi.us

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