Employment Opportunity: Executive Assistant of Administrative Affairs

Employment Opportunity: Executive Assistant of Administrative Affairs

Hart Public Schools


Qualifications/Ability To:

  • Serve as a confidential assistant to the Superintendent of Schools

  • Schedule appointments & manage correspondence for the Superintendent

  • Screen phone calls for relevance

  • Use proper phone etiquette with a focus on outstanding customer service

  • Maintain digital filing system

  • Direct individuals to the proper channels

  • Manage Years of Service and other awards

  • Input requisitions

  • Organize and conduct Secretarial Meetings throughout the year

  • Complete Administrative Contracts

  • Serve as a Notary Public for the District

  • Serve as Editor of the Pirates’ Treasure publication

  • Serve as District Administrator for Michigan Childhood Immunization Registry (MCIR)

    1. Work with building secretaries on deadlines & review District Level Reports

  • Complete FOIA Requests in a timely manner and according to legal requirements

  • Update EEM annually and as needed

  • Complete Annual Education Report Annually

  • Submit SID report annually

  • Maintain Annual Retainer Agreements with Law Firms

  • Use multiple software programs (Student Management, Building Scheduling System, Maintenance, District  Website, State of MI programs, MCIR, Google Calendar, etc.)

  • Serve as building use contact as well as apply required fees

  • Serve as the District’s Election Coordinator

  • Weekly publication Points of Pride (ADA Compliant) for website

  • District Level Power Alerts

  • Create forms as needed for the District

  • Provide employee support

  • Be fluent in Google programs (Docs, Sheets, Forms), minimal Microsoft Office programs

  • Plan staff luncheons/trainings

  • Update school website

  • Manage conference registrations/hotel reservations

  • Order supplies

  • Understand the importance of confidentiality

  • Make necessary preparations for Board of Education meetings including (but not limited to):

    1. Board Packets

    2. Meeting arrangements

    3. Preparation of minutes and meeting follow up

    4. Posting public notices in accordance with the Open Meetings Act

    5. Board member attendance/pay

    6. Assist with Board Policies

    7. Election/Oath of Office requirements

    8. Plan and organize the Top Scholar Breakfast in the spring

  • Other duties as assigned by the Superintendent


Criminal Records Check: By law, the selected applicant is required to complete a criminal records check. This will be at the prospective employee’s expense and kept on file at the Central Business Office.

Location: Superintendent’s Office

Estimated Starting Date: November 14, 2022

Reports to: Superintendent

Salary: $48,353 computed on a 260 day per year contract


Application Procedure:

Submit letter of interest & resume to:

Human Resources

Hart Public Schools

301 W Johnson Street

Hart, MI 49420


Email: jilltanis@hart.k12.mi.us


Deadline for Applying:  October 20, 2022 or until filled

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