Employment Opportunity: Executive Assistant of Administrative Affairs

Employment Opportunity: Executive Assistant of Administrative Affairs

Hart Public Schools

Qualifications/Ability To:

• Serve as a confidential assistant to the Superintendent of Schools

• Schedule appointments & manage correspondence for the Superintendent

• Screen phone calls for relevance

• Use proper phone etiquette with a focus on outstanding customer service

• Maintain digital filing system

• Direct individuals to the proper channels

• Manage Years of Service and other awards

• Input requisitions

• Organize and conduct Secretarial Meetings throughout the year

• Complete Administrative Contracts

• Serve as a Notary Public for the District

• Serve as Editor of the Pirates’ Treasure publication

• Serve as District Administrator for Michigan Childhood Immunization Registry (MCIR)

  1. Work with building secretaries on deadlines & review District Level Reports

• Complete FOIA Requests in a timely manner and according to legal requirements

• Update EEM annually and as needed

• Complete Annual Education Report Annually

• Submit SID report annually

• Maintain Annual Retainer Agreements with Law Firms

• Use multiple software programs (Student Management, Building Scheduling System, Maintenance, District  Website, State of MI programs, MCIR, Google Calendar, etc.)

• Serve as building use contact as well as apply required fees

• Serve as the District’s Election Coordinator

• Weekly publication Points of Pride (ADA Compliant) for website

• District Level Power Alerts

• Create forms as needed for the District

• Provide employee support

• Be fluent in Google programs (Docs, Sheets, Forms), minimal Microsoft Office programs

• Plan staff luncheons/trainings

• Update school website

• Manage conference registrations/hotel reservations

• Order supplies

• Understand the importance of confidentiality

• Make necessary preparations for Board of Education meetings including (but not limited to):

  1. Board Packets

  2. Meeting arrangements

  3. Preparation of minutes and meeting follow up

  4. Posting public notices in accordance with the Open Meetings Act

  5. Board member attendance/pay

  6. Assist with Board Policies

  7. Election/Oath of Office requirements

  8. Plan and organize the Top Scholar Breakfast in the spring

• Other duties as assigned by the Superintendent

Criminal Records Check: By law, the selected applicant is required to complete a criminal records check. This will be at the prospective employee’s expense and kept on file at the Central Business Office.

Location: Superintendent’s Office

Estimated Starting Date: November 14, 2022

Reports to: Superintendent

Salary: $48,353 computed on a 260 day per year contract

Application Procedure:

Submit letter of interest & resume to:

Human Resources

Hart Public Schools

301 W Johnson Street

Hart, MI 49420

Email: jilltanis@hart.k12.mi.us

Deadline for Applying:  October 20, 2022 or until filled