Help Wanted: West Shore ESD, CTE Office Professional, Part-Time. 

CTE Office Professional, Part-Time. 

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

POSITION OPENING JOB CLASSIFICATION: Part-time CTE- Office Professional

POSITION AVAILABLE: 2018-2019 School Year School Year Employee

JOB DESCRIPTION: See attached (scroll down to view job description)

WORK SCHEDULE: Tuesday through Thursday Approx. 240 days; 15-25 hours per week

WORK LOCATION: West Shore Community College

TERMS OF EMPLOYMENT: Per AFSCME Master Agreement

MINIMUM QUALIFICATIONS: Per Job Description INQUIRIES TO: Send cover letter, resume and certifications Terri Steih, Human Resources Director West Shore ESD 2130 West US 10 Ludington, MI 49431 (231) 757-3716 or email at [email protected]

DATE OF POSTING: June 25, 2018

POSTING EXPIRATION DATE: July 9, 2018 The Board of Education does not discriminate on the basis of race, color, religion, national origin, sex, disability, age, height, weight, marital status, genetic information, or any other legally protected characteristic, in its program and activities, including employment opportunities. West Shore ESD Position Description

JOB TITLE: Part-Time – CTE Office Professional

DEPARTMENT: Career and Technical Education

REPORTS TO: Director/Principal of CTE & ASM Tech PREPARED BY: Lynda Matson FTE: .5

WORK DAYS: AFSCME CBA SUMMARY Provide receptionist duties and secretarial support which contributes to the efficient operation of the Career and Technical Education Department and ASM Tech; handles confidential information appropriately and responds positively in frequent contact with all levels of district employees, parents and students, vendors, outside agencies and the general public. Maintains a high degree of organizational skills and a commitment to outstanding customer service in the performance of all job duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Presence on the job is an employee’s fundamental obligation. Regular, reliable, and punctual attendance is required. Assume responsibility for typical secretarial duties including, but not limited to, phone and reception functions, word processing, data entry and spreadsheet creation, correspondence composition and distribution and office equipment operation. Receive, sort and distribute incoming mail daily mail request to appropriate departments. Greet visitors; ascertain nature of business, and direct visitors to appropriate person. Provide a range of direct assistance to department staff. Provide support on special events and activities as they relate to students. Provide information to school district personnel and West Shore Community College. Responsible for duties associated with meetings, workshops and professional development sessions. Responsible for note taking at Advisory Board meetings and other meetings associated with CTE. Enter ordering/purchasing information into financial software system. Responsible for various tasks for budgets and assisting staff with budget help and questions. Maintain supply inventory and order supplies as necessary. Provide office coverage for secretarial duties during office professional absences.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE Associate’s degree or equivalent in relevant field and ability to successfully complete skills testing; Two or more years’ recent, relative secretarial experience required; working in an educational setting preferred; Such alternatives to the above qualifications or equivalent combination of education and experience as the Superintendent may find appropriate and acceptable.

CERTIFICATES, LICENSES, REGISTRATIONS Valid Drivers’ License required The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

KNOWLEDGE, SKILLS and ABILITIES: Ability to work effectively and courteously with staff, students, school districts, vendors and the general public. Ability to prioritize and manage multiple tasks efficiently; possess strong organizational skills. Ability to work in a team setting. Ability to work independently on assigned tasks as well as accept direction on given assignments. Knowledge and proficiency in the use of computers, Microsoft software applications, the internet, related software and office equipment. Ability to assume responsibility for confidential information. Ability to dress appropriately for work in an office environment. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies.

LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before people.

MATHEMATICAL SKILLS: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk or hear. The employee occasionally will stand or walk. The employee is occasionally required to reach with hands and arms and will frequently repeat the same hand, arm or finger motion such as when typing. Employee will frequently interact with the public and other staff members. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee shall remain free of any alcohol or non-prescribed controlled substance abuse in the workplace throughout his/her employment in the District.

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